Security Statement

General

As a software provider, Acquiro, Inc. is committed to providing highly secure and reliable software. Our SaaS platform is hosted in a state of the art data centre. Additionally, our engineers utilize proven and state-of-the-art security technologies and techniques in order to protect all systems, data, and information from unauthorized access in the best possible way.

DATA CENTRE

Our servers are hosted on Amazon AWS in the Canada Central Region located near Montreal, Quebec, Canada. All Interceptum data is stored exclusively on our Canadian servers; it does not float around in the "cloud".

Physical Security:

• 24/7 onsite security personnel
• AWS provides physical data center access only to approved employees
• Multi-factor authentication mechanisms to access data centers
• Ingress and egress points to server rooms are secured with devices that require each individual to provide multi-factor authentication before granting entry or exit
• Recorded "in and out" logs

Physical Reliability:

• Fully redundant electrical power systems designed to be maintainable without impact to operations
• AWS data centers use mechanisms to control climate and maintain an appropriate operating temperature for servers
• Personnel and systems monitor and control temperature

Compliance & Accreditations

• Amazon AWS data centers are designed to adhere to domestic and international compliancy, customer care and environmental standards.
• Amazon AWS data centers comply with the regulations set up by the American Institute of Certified Public Accountants (AICPA) for Service Organization Control (SOC) type II reports and HIPAA (Health Insurance Portability and Accountability Act of 1996).
• Annual audits verify compliance, via third-party.

More information on Amazon's AWS data center controls can be found here: AWS Controls.

In addition, all data is processed in that location, and is never moved to another jurisdiction. In other words, all data is collected in Canada, all data is processed in Canada.

Security

Server Security

Only authorized employees of Interceptum Systems, Inc. can access the servers. Our security experts regularly patch our servers for any new vulnerability that get disclosed. Access to our servers is restricted to specific individuals, whose access is monitored and audited for compliance.

Information Security

The Interceptum services are protected by strong authentication and authorization to ensure only authorized users can access and modify data. Each user in your Interceptum account has a unique user name and password.

The Interceptum services use a session cookie only to record encrypted authentication information for the duration of a specific session. The session cookie does not include either the user name or password of the user. Interceptum does not use cookies to store other confidential user and session information, but instead implements more advanced security methods based on dynamic data and encoded session IDs.

Information Auditing

The Interceptum services also offer full auditing capabilities so that any data modifications can be traced back to the user who made the change.

Data Retention / Backups

Acquiro Systems creates a nightly backup on a daily basis at around 3:00 ET. Acquiro Systems preserves the backups for a period of 180 days. After 180 days, the backups are permanently deleted and the data can no longer be recovered.

Acquiro Systems stores the backups on a secured remote server separate from the operational servers running the Interceptum services to ensure no data is lost in case of a catastrophic failure of the operational servers. The backup servers are located in the same jurisdiction as the operational.

Data Destruction

Acquiro Systems shall permanently destroy all data deleted via the Interceptum services graphical user interface (GUI) or Web Services and APIs after 180 days once the deletion is performed using the services. Once deletion is performed, the data is immediately no longer accessible via the operational servers. The deleted data will only be available via the nightly backups until the backups are permanently deleted.

Encryption

Acquiro Systems uses state of the art strong encryption when the Interceptum services are used by end-users or remote systems using our Web Services and APIs. All connections are encrypted using Transport Layer Security (TLS) encryption (also known as HTTPS or SSL) with strong encryption and SSL certificates with 2048 bit keys. We regularly patch our servers when vulnerabilities related to TSL/SSL connections are disclosed. See the SSL report for more information on the specifics of our SSL installation. (https://www.ssllabs.com/ssltest/analyze.html?d=Interceptum.com)

Internet Protocol (IP) Address Based Access Controls

Access to the Interceptum services for individual client accounts can be limited to only certain IP address ranges or they can be denied for certain IP address ranges. Contact support for more information on how this can be enabled for your account.

Software development security

Security Best Practices

The Acquiro Systems software engineering team always follows the best practices to implement strong security and privacy controls in the Interceptum services. We follow all recommendations from the Open Web Application Security Project (see https://www.owasp.org).

Code Reviews

Before any code is deployed on operational servers, the code changes go through a rigorous peer review process to ensure that security best practices have been followed. The code reviews check for things like SQL Injection vulnerabilities, Cross-Site Scripting (XSS) vulnerabilities, etc.

Quality Assurance Testing

In addition to code reviews, any code changes go through a thorough internal quality assurance testing process.

Disclosure

Acquiro Systems maintains a policy of full event disclosure for security incidents that affect client data. In the event of any security incident affecting your data, a notification will be sent to your account administrator.

Human Resources Security

Employee Screening

Acquiro Systems has background checks performed on all employees at the time of hire (to the extent permitted by law), and requires that non-disclosure and/or confidentiality agreements are signed by all Personnel. Acquiro policies prohibit employees from using confidential information (including client data) other than for legitimate business purposes, such as providing technical support, and this obligation continues after their employment ends.

An employee's or contractor's failure to cooperate fully in any background check and any dishonesty or omission of information pertaining to a background check by an employee precludes employment with Acquiro.

Terms of Employment

Acquiro Systems operates an onboarding process including at a minimum the following steps:

• Communication to the new employees of policies, code of conduct and behavioral standards.
• Employee signature of the employment agreement (which includes a confidentiality agreement) and Acquiro Systems’ Information Security Policy.
• Background checks (subject to local laws).

Training

General information security training is provided to all new employees (both full time and temporary) as part of their onboarding. A compulsory annual security and privacy training requirement ensures employees refresh their knowledge and understanding.

Development and SaaS Operations staff receives further training specific to product development, deployment and management of secure applications. Additional security training is also provided to employees who handle client data.

Termination of Employment

Acquiro Systems maintains a formal termination or change of employment process that, promptly upon termination or change of employment, requires return of any and all Acquiro Systems and Client assets, disables or adjusts access rights, and reminds ex-employees and ex-contractors of their remaining employment restrictions and contractual obligations. All accesses (logical and physical) are terminated on or before the termination date.